Privacy Policy

Emma Tanya Wedding Celebrant takes the security and privacy of your data seriously. I need to gather and use information or ‘data’ as part of my business and to manage my relationship with you. I am the controller of personal data obtained via my website, meaning I am legally responsible for deciding how and for what purposes it is used. 

Please read this privacy policy carefully as it contains important information who I am and how and why I collect, store, use and share any information relating to you (your personal data) in connection with your use of my website. It also explains your rights in relation to your personal data and how to contact me or a relevant regulator in the event you have a complaint.

I collect, use and am responsible for certain personal data about you. When I do so, I am subject to the UK General Data Protection Regulation (UK GDPR) and Data Protection Act 2018.

I do not provide services directly to children and I do not knowingly collect data relating to children via my website.

How Personal Data is Defined

‘Personal data’ means information which relates to a living person who can be identified from that data (a ‘data subject’) on its own, or when taken together with other information which is likely to come into my possession. 

This policy applies to all personal data whether it is stored electronically, on paper or on other materials.

Personal Data Collected

I may collect, use, store and transfer the following personal date about you:

• Your Identity (name, age, data of birth, marital status, title and gender)
• Your contact details (including postal addresses, emails and telephone numbers) 
• Your sexuality*
• Your race, culture and /or religion*
• Family details
• Identifiable photographs
• Details of your ceremony and chosen venue
• Financial data (payment card details and bank account)
• Your personal interests, preferences, feedback and survey responses
• Technical Data including internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website.
•  Usage Data including information about how you use my website and services.
• Marketing and Communications Data including your preferences in receiving marketing from me and third parties and your communication preferences.

*‘Special categories of personal data’ are types of personal data consisting of information, for example, of your racial or ethnic origin, your religious or philosophical beliefs or your sexual orientation. Please note that whilst I may not directly ask you for some of these details, you may indirectly disclose them to me, for example:

• If you request a same sex ceremony, this will indicate your sexuality.
• If you request a certain theme, this may indicate your race/culture/religion.

You may choose to make such requests in person rather than online if you prefer.

How your personal data is collected

I collect personal data from you:

• directly, when you enter or send me information, such as when you register with me, contact me (including via email), send me feedback and complete questionnaires and
• indirectly, such as your browsing activity while on my website. I will usually collect information indirectly using the technologies explained in the section on Cookies. 

How and Why I will use your personal data

Under data protection law, I can only use your personal data if I have a proper reason, e.g.,:

• where you have given consent
• to comply with my legal obligations
• for the performance of a contract with you or to take steps at your request before entering into a contract or
• for my legitimate interests or those of a third party.

A legitimate interest is when I have a business or commercial reason to use your personal data, so long as this is not overridden by your own rights and interests. I will carry out an assessment when relying on legitimate interests, to balance my interests against your own. You can obtain details of this assessment by contacting me.

Purposes for which I will use your personal data

I have set out below, in a table format, a description of all the ways I plan to use the various categories of your personal data, and which of the legal bases I rely on to do so. I have also identified what my legitimate interests are where appropriate.

Purpose/Use	Type of data	Legal basis
To register you as a newcustomer	(a) Identity(b) Contact	Performance of a contract with you
To provide services to you including:(a) Manage payments, fees and charges(b) Collect and recover money owed to me	(a) Identity(b) Contact(c) Financial(d) details of the ceremony(e) Marketing and Communications	(a) Performance of a contract with you(b) Necessary for my legitimate interests (to recover debts due to me)
To manage my relationship with you which will include:(a) Notifying you about changes to my terms or privacy policy(b) Dealing with your requests, complaints and queries	(a) Identity(b) Contact(c) Marketing and Communications	(a) Performance of a contract with you(b) Necessary to comply with a legal obligation(c) Necessary for my legitimate interests (to keep my records updated and manage my relationship with you
To enable you to complete a questionnaire.	(a) Identity(b) Contact(c) Usage(d) Marketing and Communications	(a) Performance of a contract with you(b) Necessary for my legitimate interests (to study how customers use my products/services, to develop them and grow my business).
To administer and protect my business and this website (including troubleshooting, data analysis, testing, systemmaintenance, support, reporting and hosting of data).	(a) Identity(b) Contact(c) Technical	(a) Necessary for my legitimate interests (for running my business, provision of administration and IT services, network security, to prevent fraud and in the context of a business reorganisation or restructuring exercise)(b) Necessary to comply with a legal obligation.
To deliver relevant website content.	(a) Identity(b) Contact(c) Usage(d) Marketing and Communications(e) Technical	Necessary for my legitimate interests (to study how customers use my products/services, to develop them, to grow my business and to inform my marketing strategy).
To use data analytics to improve my website, products/services, customer relationships and experiences and to measure the effectiveness of my communications and marketing.	(a) Technical(b) Usage	Necessary for my legitimate interests (to define types of customers for my services, to keep my website updated and relevant, to develop my business and to inform my marketing strategy).
To send you relevant marketing communications and make personalised suggestions and recommendations to you about goods or services that may be of interest to you based on your Profile Data.	(a) Identity(b) Contact(c) Technical(d) Usage(e) Profile(f) Marketing and Communications	Consent, having obtained your prior consent to receiving direct marketing communications.
To carry out market research through your voluntary participation in surveys.		Necessary for my legitimate interests (to study how customers use my services and to help me improve and develop my services).

I will process your personal data (including special categories of personal data) in accordance with my obligations under the UK GDPR. I understand the importance of confidentiality and handle all data with care. Regardless of the format, all reasonable security measures are in place to protect your information.

I will only process special categories of your personal data in certain situations, e.g., where processing is necessary to undertake the work for which you have hired me. I might process special categories of your personal data if required for your ceremony as noted above.

Sharing Your Personal Data

Data may also be shared with third parties as part of my services or if required by law. With your permission, I may contact a venue and/or supplier on your behalf. I will always gain your consent first.

I require all third parties to respect the security of your personal data and to treat it in accordance with the law. I do not allow third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with my instructions.

I do not transfer your personal data outside the UK.

How Long Your Data is Stored

I retain personal data only as long as necessary for the purposes it was collected or as required by law (e.g., for tax and accounting obligations). When no longer needed, data is securely destroyed. I keep anonymised copies of all ceremonies for reference and personal development.

Your legal rights

You have a number of rights under data protection laws in relation to your personal data.

You have the right to:

• Request access to your personal data (commonly known as a ‘subject access request’). This enables you to receive a copy of the personal data I hold about you and to check that I am lawfully processing it.
• Request correction of the personal data that I hold about you. This enables you to have any incomplete or inaccurate data I hold about you corrected, though I may need to verify the accuracy of the new data you provide to me.
• Request erasure of your personal data in certain circumstances. This enables you to ask me to delete or remove personal data where there is no good reason for me continuing to process it. You also have the right to ask me to delete or remove your personal data where you have successfully exercised your right to object to processing (see below), where I may have processed your information unlawfully or where I am required to erase your personal data to comply with local law. Note, however, that I may not always be able to comply with your request of erasure for specific legal reasons which will be notified to you, if applicable, at the time of your request.
• Object to processing of your personal data where I am relying on a legitimate interest (or those of a third party) as the legal basis for that particular use of your data (including carrying out profiling based on my legitimate interests). In some cases, I may demonstrate that I have compelling legitimate grounds to process your information which override your right to object.
• You also have the absolute right to object any time to the processing of your personal data for direct marketing purposes.
• Request the transfer of your personal data to you or to a third party. I will provide to you, or a third party you have chosen, your personal data in a structured, commonly used, machine-readable format. Note that this right only applies to automated information which you initially provided consent for me to use or where I used the information to perform a contract with you.
• Withdraw consent at any time where I am relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent. If you withdraw your consent, I may not be able to provide certain products or services to you. I will advise you if this is the case at the time you withdraw your consent.
• Request restriction of processing of your personal data. This enables you to ask me to suspend the processing of your personal data in one of the following scenarios:
  • If you want me to establish the data’s accuracy;
  • Where my use of the data is unlawful but you do not want us to erase it;
  • Where you need me to hold the data even if I no longer require it as you need it to establish, exercise or defend legal claims; or
  • You have objected to my use of your data but I need to verify whether I have overriding legitimate grounds to use it.

If you wish to exercise any of the rights set out above, please contact me. 

Photographs

You may wish to share photographs of your ceremony for me to post on social media, on this website and/or to use for marketing purposes. I will never post your photos or names without your permission. The photographer may also be contacted for permission. 

Our Communication

If I need to contact you, it will be through the details you actively provide to me. For example, via email, telephone, text messages, WhatsApp, Zoom or by post. Do not submit any form of contact that you do not wish to be used. 

Cookies & Links to Other Websites

Cookies are small pieces of data stored on a site visitor’s browser. They are primarily used to keep track of their movements and actions on a site. In accordance with the GDPR, I must inform you that my site uses cookies. For more information on cookies, please refer to https://ico.org.uk/for-the-public/online/cookies/. 

If you have accessed this site via another webpage or social media page (e.g., Facebook, LinkedIn), please be aware that these sites operate their own privacy policies, cookies and tracking. Websites are also monitored for analytical purposes by search engines such as Google which also have their own policies. 

This website may, from time to time, provide links to other websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. I have no control over these websites and am not responsible for the content on these websites. This Privacy Policy does not extend to your use of such websites. You are advised to read the Privacy Policy or statement of other websites prior to using them.

Questions and How to complain

Please contact me at hello@emmatanyaweddingcelebrant.co.uk if you have any queries or concerns about my use of your personal data. I hope I will be able to resolve any issues you may have.

You also have the right to lodge a complaint with the Information Commissioner. They may be contacted using the details at https://ico.org.uk/make-a-complaint or by telephone: 0303 123 1113.

Privacy Statement Updates

I reserve the right to modify this Privacy Policy as I may deem necessary from time to time or as may be required by law. Changes and clarifications will take effect immediately upon their posting on the website. If I make material changes to this statement, I will notify you here of the date that it has been updated. If any changes are made, your right to ‘opt out’ for date use remains the same.